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Jentla Article Publishing Workflow

Page last modified 11:28, 18 Jan 2017 by kavitha
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    This topic targets to Create a new article, Submit the article, Approve the article, Publish the article to the site, Lifecycle of an article and Retract the article. Please see the details for each case in below sections:

    Basic Article Publishing Workflow

    Jentla Puvlishing Workflow.png

    Creating a New Article

    This section targets to create one article and published it in a site. The following steps show you how to create an article.

    To Create a New Article:

    1. Login to Jentla Content Manager (http://<yourdomain>/manager or http://<yourdomain> where the manager has its own subdomain).

    2. Go to Content Administration in the user menu which is located on the left side of the page. You will be directed to the articles display page.

    3. Click the New button option at the top-right corner of the page to create a new article. You will be directed to the Edit article screen.

    .

     4.  Enter the Display title, Article URL, Internal title, Secondary URL in the appropriate fields at the top of the screen, as illustrated below:

    • Version -  The article version number are listed above the Title. If major changes are made to an article means  it helps to update the version number significantly

    •            Internal Title - The title which recognises the Jentla article. It is possible to apply the Merge tags to this field using the button located to the right of the input field. For more information about Merge Tag please refer http://documentation.jentla.com/%22How_To%22_Guides/How_To_Use_Merge_Tags

    •   Display Title - The title will displays as the link label for the article throughout the website

    •  Article URL - Article URL should match the title, It should be lower case and each word should be separated by a hyphen. This field is automatically populated based on the data entered into the Title field

    • Secondary URL - The alternate article url. It should also closely match the title, be lower case and each word should be separated by hyphen

    • Link - If the articles behave as a link on the website (eg. to an external or related website)

    1. Click the Content tab to add the desired content in Summary and Body area using different styles. If no content is entered into the Summary region then  the article will not  be displayed in menus on website.

    2. In the Publishing data at the right side of the page, Enter the Article Start and End Dates in the appropriate fields. It is used to schedule the publication of the article.

    3. In the same publishing area select the Categories for the article, It  influences where the article appears on the website and use ctrl + arrow keys to  select  more than one category. Under the categories choose the Suggested Site ie. Select the Sites automatically the articles to be added for the particular site.

    4. Click the Publish button at the top-right corner of the page, automatically the article will be published for the selected site.

    Finally the new created article will be published for the site successfully.

    The status of the article will be changed as Published.

    Suppose the article may be failed to publish for site in some other cases like image copy error, database error, category not exists in the particular node etc. The following is an example of failed to publish an article. If you click cancel the reason to fail will be shown.

    Submitting the Article

    This section allows you to submit the article in article list view of Jentla Manager. It should not be shown in the node. The following steps show you how to submit the article.

    To Submit the Article:

    1. First create an article, Please refer the steps how to create a new article in above section.

    2. Click Submit button option at the top-right corner of the Edit article screen, the status of the article will be changed as Submitted.

     3. Finally the status of the article will be changed as Submitted and it will not show in the node.

    Approving the Article

    The Approver is able to publish the article for the site. Approving the article is to publish the submitted article in the article list view. The following steps show you how to approve the article.

    To Approve the Article:

    1. Login to Jentla Content Manager (http://<yourdomain>/manager or http://<yourdomain> where the manager has its own subdomain).

    2. Go to Content Administration in the user menu which is located on the left side of the page. You will be directed to the articles display page.

    3. Click any one of the submitted article title in the article list page.

    4. Click Approve button option at the top-right corner of the article edit page.

     5.  Finally the submitted article will be published for the site successfully.

    Publishing the Article to the Site

    This section is to view the articles for the selected website. After created, submitted and approved, the article will be published in the site. The following steps show you how to publish the article for the site.

    To Publish the Article for the Site:

    1. Login to Jentla Content Manager (http://<yourdomain>/manager or http://<yourdomain> where the manager has its own subdomain).

    2. Go to Content Administration in the user menu which is located on the left side of the page. You will be directed to the articles display page.

    3. Either click an existing article link in the article list (the article where you want to alter the suggested site) or click the New button option at the top-right corner of the page to create a new article. You will be directed to the Edit articlescreen.

    4. If it is a new article, Enter the Display title, Article URL, Internal title, Secondary URL in the appropriate fields at the top of the screen.

    5. Click the Content tab to add the desired content in Summary and Body area using different styles. If no content is entered into the Summary region then  the article will not  be displayed in menus on website.

    6. In the Publishing data at the right side of the page, Enter the Article Start and End Dates in the appropriate fields. It is used to schedule the publication of the article.

    7. In the same publishing area select the Categories for the article, It  influences where the article appears on the website and use ctrl + arrow keys to  select  more than one category. Under the categories choose the Suggested Site ie. Select the Sites automatically the articles to be added for the particular site.

    The following is an example for sites/site group, as illustrated below:

    • Site group - A cluster of  particular sites are grouped  together  to  publish the content in multisite and aid site admin.( For example: A group sites by state or site type. It is possible to easily publish the same article to all the North East states). All the Users mapped the site group in (http://<yourdomain>/manager/administrator/)
    • Site Specific - It is the range of sites. By ticking the Site Specific using checkbox then the following mapped sites will be displayed
    • Suggested sites - It is the websites to which the articles being published. An article will be published by an Approver or Publisher will result the article being published to the selected websites. An article published by a Contributor will require it’s suggested websites approved before it will be appeared on the website

    8.  Finally click the Publish button at the top-right corner of the page and automatically  the article will be displayed for the site successfully.

    Lifecycle of the Article

    This section allows to schedule or delay the publication of article for the site. The following steps show you the lifecycle of the article.

    To Schedule the Lifecycle of an Article:

    1. Login to Jentla Content Manager (http://<yourdomain>/manager or http://<yourdomain> where the manager has its own subdomain).

    2. Go to Content Administration in the user menu which is located on the left side of the page. You will be directed to the articles display page.

    3. Either click an existing article link in the article list (the article where you want to alter the publishing dates) or click the New button option at the top-right corner of the page to create a new article. You will be directed to the  Edit article screen.

    4. If it is a new article, Enter the Display title, Article URL, Internal title, Secondary URL in the appropriate fields at the top of the screen.

    5. Click the Content tab to add the desired content in Summary and Bodyarea using different styles. If no content is entered into the Summary region then  the article will not  be displayed in menus on website.

    6. In the Publishing data at the right side of the page, Enter the Article Start and End Dates in the appropriate fields. It is used to schedule the publication of the article.

    • Start Date - The date and time (proposed, approved or actually) at which the article is published. It can be used to schedule or delay the publication of an article to the website. The start date onwards the article will be showed in the node successfully

    • End Date - The date and time at which the article is archived and will no longer to be published on the website. It means to make the article as expired one, it will not show in the node, but it will not be permanently removed or deleted in the node. In future if we want to show in the node then we can publish the same article just by changing the end date

    1. In the same publishing area select the Categories for the article, It  influences where the article appears on the website and use ctrl + arrow keys to  select  more than one category. Under the categories choose the Suggested Site ie. Select the Sites automatically the articles to be added for the particular site.

    2. Click Publish button at the top-right corner of the page, automatically the article will be published for the site successfully.

    Retracting the article

    This option targets to make the article as expired one, it will not show in the site. The following steps show you how to retract the article in the site.

    To retract the article:

    1. Steps 1,2 is same procedure for Create a new article.

    2. Click an existing article link in the article list or tick the checkbox for which article going to be retracted. Click the retract button at the top-right corner of the screen. The following pop-up page will be displayed.

    3. Add the required reason in pop-up, then the article will get expired one, automatically the articles will be retracted in all versions corresponding to the site. It is not permanently remove or delete. In future also if we want to show in node then we can able to publish the same article just by changing the end date.

      Suppose we want to retract the article in particular version of the node means click article title in article list view then the article page will be displayed. In that click retract option at top-right corner of the screen. After clicking, the retraction form of the article will be displayed. A reason for retraction is required. In addition it is necessary to select the Version, Site, Category of the article be retracted from corresponding node. Then automatically the selected article end date will be changed as one day before the current date.

      Finally the status of the article will be changed as retracted. Suppose if you want to publish the article just by changing the end date of the article.


       

       

       

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