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How to use Content Administration article list

Page last modified 05:08, 17 Nov 2011 by kavitha

    This topic targets to create an article, edit the article, move the article and retract the article. The Content Administration page provides a complete solution for managing all the Jentla articles on your site. It also targets the news article, customer service information, price list, product catalogs etc. It shows all status of the article list like published, drafted, submitted, retained and retracted articles. The following steps show you how to use the articles list page.

    To Access the Articles Management Area:

    1. Login to Jentla Content Manager (http://<yourdomain>/manager or http://<yourdomain> where the manager has its own subdomain).

    2. Go to Content Administration in the user menu which is located on the left side of the page. You will be directed to the articles display page. The following is an example of Content Administration page

    3. Either click an existing article link in the article list (the article list can be filtered by using filter section) or click the New button option at the top-right corner of the page to create a new article. You will be directed to the  Edit article screen.

    Please see the details for each case in below sections:

    Managing Articles

    This section describes the tools used for creating a new article, Editing an already existing article, Moving the article from existing category to new category and Retracting the article for corresponding node. It consists of four options:

    • Edit button - Edit the selected article in article list

    • New button - Create a new article

    • Move button - Move the articles from existing category to new category

    • Retract button - Make the article as expired one

    The following illustrates the action buttons in Content Administration page:

    Editing the Article

    This option allows to edit an already existing article.

    To edit the already existing article:

    1. Login to Jentla Content Manager (http://<yourdomain>/manager or http://<yourdomain> where the manager has its own subdomain).

    2. Go to Content Administration in the user menu which is located on the left side of the page. You will be directed to the articles display page.

    3. Click an existing article link in the article list or tick the checkbox for which article going to be edit. Click the Edit button at the top-right corner of the screen. You will be directed to the Edit article screen.

    4. In the Edit article screen, Edit the attributes of the article whatever we want to alter. Choose the Category and Suggested sites in the appropriate fields. Click the publish button at the top-right corner of the page.

    Finally the edited article will be published to the site, and a progress pop-up window appears:

    Creating a New Article

    This option allows to create new article.

    To create a new article:

    1. Login to Jentla Content Manager (http://<yourdomain>/manager or http://<yourdomain> where the manager has its own subdomain).

    2. Go to Content Administration in the user menu which is located on the left side of the page. You will be directed to the articles display page.

    3. In the articles display page click the New button at the top-right corner of the screen to create new article. You will be directed to the Edit article screen:

       

    4.    

      Enter the article details in the appropriate fields at the top of the screen, as described below:

    • Version -  The article version number are listed above the Title. If major changes are made to an article means  it helps to update the version number significantly

    •            Internal Title - The title which recognises the Jentla article. It is possible to apply the Merge tags to this field using the button located to the right of the input field. For more information about Merge Tag please refer http://documentation.jentla.com/%22How_To%22_Guides/How_To_Use_Merge_Tags

    •   Display Title - The title will displays as the link label for the article throughout the website

    •  Article URL - Article URL should match the title, It should be lower case and each word should be separated by a hyphen. This field is automatically populated based on the data entered into the Title field

    • Secondary URL - The alternate article URL. It should also closely match the title, be lower case and each word should be separated by hyphen

    • Link - If the articles behave as a link on the website (eg. to an external or related website)

    1. Add the desired content in Summary and Body areas using different styles. If no content is entered into the Summary region then  the article will not  be displayed in menus on website.

    2. In the Publishing Data at the right side of the page, enter the Article Start and Article End Dates in the appropriate fields. It is used to schedule the publication of the article.

    3. In the same publishing area select the Categories for the article. It defines where the article appears on the website. You can use ctrl + arrow keys to  select  more than one category.

    4. In the Suggested Sites section select the Sites where you want the article to be added.

    5. Click the  Publish button at the top-right corner of the page. The article will be published to the selected sites.

    The status of the article will be changed to Published.

    The article may fail to publish to the site in some cases like image copy error, database error, category not exists in the particular node etc. The following is an example of failed to publish an article. If you click cancel the reason of failing will be shown:

    Moving the Article

    This option allows to move the article from existing category to new category.

    To move the article:

    1. Login to Jentla Content Manager (http://<yourdomain>/manager or http://<yourdomain> where the manager has its own subdomain).

    2. Go to Content Administration in the user menu which is located on the left side of the page. You will be directed to the articles display page.

    3. Click an existing article link in the article list or tick the checkbox for which article going to be moved. Click the Move button at the top-right corner of the screen the following pop will be displayed. A new screen will display showing the possible "Move to"  new category.

    4. Choose the suggested category from the list

    5. Click the Move button.

    Finally the articles will be moved from an existing category to new category and Publish the site.

    Retracting the Article

    This option allows you to retract an article from the site.

    To retract the article:

    1. Login to Jentla Content Manager (http://<yourdomain>/manager or http://<yourdomain> where the manager has its own subdomain).
    2. Go to Content Administration in the user menu which is located on the left side of the page. You will be directed to the articles display page.
    3. Click an existing article link in the article list or tick the checkbox for which article going to be retracted. Click the retract button at the top-right corner of the screen. The following pop-up page will be displayed.
    4. Add the required reason in pop-up, then the article will get expired one, automatically the articles will be retracted in all versions corresponding to the site. It is not permanently remove or delete. In future also if we want to show in node then we can able to publish the same article just by changing the end date.

    Suppose we want to retract the article in particular version of the node means click article title in article list view then the article page will be displayed. In that click retract option at top-right corner of the screen. After clicking, the retraction form of the article will be displayed. A reason for retraction is required. In addition it is necessary to select the Version, Site, Category of the article be retracted from corresponding node. Then automatically the selected article end date will be changed as one day before the current date. 

    Finally the status of the article will be changed as retracted.

    Filter Section

    This section is used to filter the list of articles. The filter section is illustrated in the image below:

    You can filter the list of displayed articles by:

    • Search   (font size is altered)  - used to search the articles by the  title, subtitle, alias, ID of the articles

    • Article Created Date - used to search the articles by the article created  date

    • Article Published Date - used to search the articles  by the article published date

    • Article modified Date - used to search the articles by the article modified date

    • Article Publish End Date - used to search the articles by the article last date

    • Site -  Use the dropdown list select the desired section. Only items in this section will able to display. You may also select uncategory in the field

    • Category - Use the dropdown list select the desired section. Only items in this section will able to display. You may also select uncategory in the field

    • State - Use the dropdown list select the desired section. Only items in this section will able to display. You may also select uncategory in the field

    • Publish type - Use the dropdown list select the desired section. Only items in this section will able to display. You may also select uncategory in the field

    • Author - Use the dropdown list select the desired section. Only items in this section will able to display. You may also select uncategory in the field

    Click Go Button, Finally all status of articles will be displayed in article list page using Filter option.

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